Scarb
Secure. Only with client consent

Scarb Space – a safe space for a psychologist's work with clients

Manage clients, notes, sessions, homework, questionnaires, and analytics from the Scarb app in one secure workspace. See more context between sessions – only with the client's consent.

Preview of the client list in Scarb Space

Client data is only revealed with their consent. Scarb Space follows a GDPR-ready and ISO 27001-ready approach.

As your client list grows, context starts getting lost

A psychologist may use a notebook, Word documents, Google Drive, a calendar, messengers, forms, questionnaires, homework, and separate notes after each session. This works while there are few clients. Over time, preparing for sessions, finding old records, reviewing homework, and working with questionnaires takes too much effort.

01
Voice note

Notes are scattered

Some information is in a notebook, some in Word, some in chats, and some only in memory

02
Previous session:02:05Important topicsHomeworkDynamics

Session preparation takes time

You need to recall the previous meeting, homework, important topics, and progress

03

Here is the practice file

Practice No. 1.pdf

▶1:32
Didn't have time…•••

Homework gets lost

A client can send a file, message, voice note, or nothing at all – and everything needs to be collected manually

04

Anxiety scale
(GAD-7)

Results
12/12

Interpretation•••

Questionnaires need to be found and interpreted

The psychologist finds a scale, sends it to the client, receives the result, and interprets it manually

05

Mood over the week

What happened between sessions?

MonTueWedThuFriSatSun

There is little context between sessions

Between meetings it is hard to see changes in mood, state, and important client events

06
Full name *Tetiana Ivanova
Date of birth *17/06/1991
Phone *+38093-813-71-97
Department *Sales

New tools are often too complicated

A psychologist does not need a system with dozens of mandatory fields. They need a simple space that truly saves time

Space brings a psychologist's work into one clear system

In Space you can manage clients, create notes, plan sessions, assign homework, send questionnaires, view analytics from the Scarb app, and use an AI assistant to prepare for sessions.

Data security is the foundation of Scarb Space

Scarb Space is built to handle sensitive information. That's why access to client data is built around consent, clear permissions, an access log, and the ability to revoke access at any time

  • The psychologist doesn't see "everything" – only what the client has allowed: for example, mood trends, completed exercises, questionnaire results, or select diary notes. If a client hasn't opened a given data type, Scarb Space doesn't show it as "empty" – the system clearly explains that access hasn't been granted

  • Scarb Space is built around granular permissions, the ability to revoke access at any time, an audit log, and a clear separation between offline clients and linked clients

Client controls access

Tetiana Ivanova • Scarb app

Notification settings

  • Mood
  • Tasks
  • Questionnaires
  • Diary
  • AI chat
Access period
Until revoked

What the psychologist sees

Olha Vasylieva • Scarb Space

The psychologist only sees what's allowed

  • MoodAllowed
  • TasksAllowed
  • QuestionnairesAllowed
  • DiarySelective
  • AI chatClosed

Active access: 3 of 5 sections

Last changed: 06/17/2026, 09:41

  • GDPR-ready

    Transparent data handling, user consent, access control, and the ability to manage your own data.

  • ISO 27001-ready

    A security approach built around access control, information protection, risk management, and safe handling of sensitive data.

  • Consent-first

    Client data is never opened automatically. The client confirms access in the Scarb app.

  • Granular permissions

    A client can open only select data types – for example, mood and tasks, but not the journal.

  • Audit log

    Records who had access to which data, and when.

  • Revoke anytime

    The client can revoke access at any moment.

See what's happening with the client between sessions

A session is just one hour. Scarb Space helps you see what happened between meetings: mood, exercises, homework, questionnaires, and select journal entries

All clients
Access granted by client

Tetiana Bondar

Connected

Online50 min ago

  • Self-esteem
  • Relationships

Next session

June 24 (Wed), 4:00 PM

Mood analytics

30 days
Mood analytics

Time: 11:00

Mood: Anxious

Jun 15Jun 16Jun 17Jun 18Jun 19Jun 20Jun 21

State distribution

30 days
  • Stable state67%
  • Increased anxiety33%
  • Signs of depression12%
  • Unstable state20%

Diary insights

Analysis of entries from the last 30 days (28 entries)

  • overload (18)
  • anxiety (15)
  • fatigue (12)
  • calm (9)
  • focus (8)
  • hope (7)
  • relaxation (6)
  • irritation (11)

Topics that come up more often on low-mood days:

Work deadlines14 mentions

Completed exercises

5 of 7

Completed

Works best:

Breathing practice

High effectiveness

Quick AI overview of the last 7 days of activity

Between sessions, a client can use the Scarb app: complete check-ins, do exercises, keep a journal, fill out questionnaires, and complete homework. If they grant permission, you see the data they've allowed in Scarb Space.

This helps you get up to speed faster, prepare better for the meeting, and understand more precisely what actually works for this particular person.

What can be viewed with the client's consent:

Manage every client – with the Scarb app or without it

Not every client uses the app right away. That is why Scarb Space lets you create profiles for every client: both those already connected to Scarb and those you manage without digital analytics.

Offline client

For clients who do not use Scarb

Available:

  • Client profile;
  • Psychologist notes;
  • Tags;
  • Sessions;
  • Calendar;
  • Homework in notes;
  • AI based on your notes.

Linked client

For clients who connected Scarb and gave permission.

Available additionally:

  • Mood dynamics;
  • Completed exercises;
  • Questionnaire results;
  • Shared journal notes;
  • Chat in Scarb;
  • Homework in the app;
  • AI summaries based on permitted data.

The client decides what to share with you

Access to data doesn't open automatically. The client confirms the connection in the app and chooses what to share

All important client information – in one profile

A client profile is a psychologist's workspace. It shows the next session, notes, tags, homework, questionnaire results, mood dynamics, and concise AI summaries.

Notes you can easily come back to

Take notes the way that suits you: short, structured, or free text. Add tags, goals, triggers, homework, and a short plan for the next session

Last edited: 28 Feb, 2026

Dictate note

Social anxiety

Private psychologist note

During the session, we explored fear of judgment from others and beliefs such as “I will look awkward” or “Everyone will notice that I am anxious.” The client noted that anxiety intensifies especially before public speaking, meeting new people, and conversations with unfamiliar people.

Triggers

  • Public speaking
  • Meeting new people
  • Being judged by others
  • +

Tags

  • CBT
  • Avoidance
  • Anxiety
  • +

Homework

During the week, note situations where self-critical thoughts appear:

  • briefly describe the situation
  • write down the automatic thought
  • try to formulate a more realistic alternative.
Send task to client
Add task from list

Features:

Homework
that does not get lost in chats

Assign exercises, techniques, journaling tasks, or your own instructions. They appear in the Scarb app, and you can see what was completed, when, and with what effect – if the client has shared access to this information.

Assign a task

Choose from the libraryCreate your own

Choose a technique

4-7-8 breathing exercise

Reducing anxiety and tension

Date / recurrence

Today
Daily

Period

23 May 2026 – 29 June 2026

Instructions for the client

Practise the 4–7–8 breathing exercise once a day, preferably in the evening before sleep or when you feel tense.

  • Inhale calmly through your nose for 4 counts.
  • Hold your breath for 7 counts.
  • Exhale slowly through your mouth for 8 counts.
  • Repeat the cycle 4 times.

Tasks from your psychologist

ActiveCompletedMissed

  • 4-7-8 breathing exercise

    Every night before bed

    23 May – 29 June
    5/7

  • Thought journal

    Write throughout the day

    23 May – 29 June
    4/7

  • Cognitive experiment

    Every night before bed

    23 May – 29 June
    1/3

  • Gratitude practice

    Before bed

    23 May – 29 June
    0/6
No connection with your psychologist?check your access settings
  • My path
  • Chat
  • Feed
  • Profile

Task types:

  • Ready-made techniques from the Scarb library

    Breathing exercises, body regulation, stabilisation, journaling, stress work, sleep, and focus.

  • A psychologist's own task

    For example: observation, journaling, a cognitive experiment, or an exercise between sessions.

  • A task with a date

    A task can be assigned for a specific day or period.

  • Recurring tasks

    For example: a daily short entry, mood tracker, or practice before sleep.

  • Completion review

    The psychologist sees the status: completed, partial, missed, or inactive.

Assign questionnaires in two clicks

Choose a questionnaire, send it to the client in the app, and receive the result in your workspace. Scarb Space automatically calculates scores, shows trends, and saves results to the client profile.

Assign a questionnaire

Category

AllAnxietyDepressionBurnout

  • GAD-7 (Anxiety scale)

    Assesses anxiety over the last 2 weeks. 7 questions

  • PHQ-9 (Depression scale)

    Assesses depressive symptoms over the last 2 weeks. 9 questions

  • MBI (Burnout)

    Assesses emotional exhaustion, depersonalization, and achievement. 22 questions

  • ISI (Sleep quality)

    Assesses sleep disorders and their effect on daily functioning. 7 questions

Frequency

One-time

Send date

May 23, 2026

Questionnaire result

GAD-7 (Anxiety scale)

May 23, 2026, 10:42

Access granted by client

Current result

13 / 21

Moderate anxiety level

Trend

-4

Compared with 05/09/2026

Interpretation

The questionnaire results indicate a moderate level of anxiety. Compared to the previous result, the score has improved, which may indicate a positive trend and a gradual reduction in symptom intensity.

Result history

May 23, 202613 / 21Moderate
May 09, 202617 / 21Moderate–severe
April 25, 202615 / 21Moderate

  • Basic questionnaires

    For anxiety, depression, burnout, and other states tracked in the app.

  • Specialized questionnaires

    The psychologist can choose a tool for a specific need.

  • Repeat check-ins

    Assign questionnaires again after 2 weeks, a month, or another period.

  • Automatic interpretation

    The system shows the result, the trend, and the previous/current state.

  • Result history

    All results are saved to the client profile.

AI assistant that helps you prepare for sessions

The AI doesn't make diagnoses, prescribe medication, or make decisions on the psychologist's behalf. All recommendations are food for thought – the final decision always stays with the specialist.

Send to the app

A dedicated secure communication channel with connected clients

If a client uses Scarb and connects you as their psychologist, you can message them in a secure chat. It keeps important messages from getting lost across different messengers.

Secure chat in Scarb Space
Session calendar in Scarb Space

Plan sessions without duplicating them across calendars

Create sessions, view your day or week, receive reminders, and sync meetings with Google or Apple Calendar.

Work in your private practice or within a company

Scarb Space can be used for a psychologist's private practice as well as for work within a psychology company, clinic, or corporate programme. Data and contexts stay clearly separated, so private and corporate clients are not mixed.

  • Private practice

    For psychologists who manage their own clients and use Scarb Space independently.

  • Work in a company

    For psychologists connected by a psychology company, clinic, or corporate partner.

Separated work contexts in Scarb Space

For psychologists who want less chaos and more context

  • Private psychologists

    For those in private practice who want clients, notes, and tasks in one place.

  • Psychotherapists

    For specialists who work long-term and want to see progress between sessions.

  • CBT specialists

    For working with questionnaires, homework, thoughts, behavioural experiments, and changes in wellbeing.

  • Psychologists working with veterans

    For cases where it is important to see how a client is doing between sessions, support adaptation, and keep the context.

  • Psychologists in corporate programmes

    For specialists who work with company employees or through psychology partners.

  • Beginners and specialists with a heavy workload

    For those who want less manual work and more structure without a complicated CRM.

When you work with sensitive data, security can't be an "extra feature"

Scarb Space is built with security at its core: from the moment a client connects to viewing notes, analytics, AI suggestions, and the access log.

Access & security

Access & security

Active permissions

  • Access period
  • Last viewed
  • Audit log
  • Revoke status
  • Export policy
  • Watermark for exported data

Scarb Space works on a principle of minimally necessary access. The psychologist only sees the data needed for their work, and only what the client has allowed. Every critical action stays transparent: access requests, confirmations, revocations, permission changes, and data views.

  • GDPR-ready

    Transparent data handling, client consent, and the ability to manage and revoke access.

  • ISO 27001-ready

    An information security approach: access control, risk management, logging, and protection of sensitive information.

  • Audit log

    Records key actions: who accessed which data, and when.

  • Permission history

    A history of permission changes: what was opened, when it changed, when it was revoked.

  • Partial access

    If a client has opened only part of their data, the system honestly shows partial access.

  • Data minimization

    External integrations and calendars never show more information than necessary.

You can start with just one client

Not another tool. A secure space with everything you need in one place

ScarbSCARBNotebookWord / Google DocsMessengersSpreadsheetsTypical platforms for psychologists
Clients and profilesIncludedNot includedNot includedNot includedNot includedIncluded
Sessions and calendarIncludedNot includedNot includedNot includedNot includedIncluded
Notes and historyIncludedIncludedIncludedIncludedIncludedIncluded
HomeworkIncludedNot includedNot includedIncludedIncludedIncluded
QuestionnairesIncludedNot includedNot includedNot includedNot includedNot included
Analytics and trendsIncludedNot includedNot includedNot includedNot includedNot included
AI assistant for preparationIncludedNot includedNot includedNot includedNot includedNot included
Client consent and permissionsIncludedNot includedNot includedNot includedNot includedNot included
Audit log and access historyIncludedNot includedNot includedNot includedNot includedIncluded
Everything in one placeIncludedNot includedNot includedNot includedNot includedNot included

Questions and answers

No. You can create client cards and keep notes even without connecting the client to the app.

Try Scarb Space – a secure space for your practice

We'll show you the client card, notes, homework, questionnaires, AI session prep, and consent-based access to client data.

Less chaos between sessions. More clarity before every meeting. Full control over data access.

Scarb

A secure digital workspace for psychologists and psychotherapists: clients, sessions, notes, homework, questionnaires, an AI assistant, and insights from the Scarb app – only with client consent.

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