Scarb
Scarb Space Company

Manage your team of psychologists systematically, not through Excel and chats

Scarb Space Company helps psychological companies, clinics, and corporate providers see their specialists' work: sessions, workload, active clients, trends, performance, and access rights. Each psychologist also gets their own Scarb Space for working with clients, notes, sessions, and session preparation.

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Company dashboard

Sessions in 7 days

138

Active psychologists

14

Sessions per day (average)

4 / day

Average number of sessions by day of the week

5030100
Jun 15
Jun 16
Jun 17
Number of sessions: 45
Jun 18
Jun 19
Jun 20
Jun 21

Top 3 psychologists by number of sessions

Maria Shevchenko
Viktoriia Savchuk
Yuliia Tkachenko
10 sessions20 sessions30 sessions40 sessions50 sessions

Management sees operational analytics. Psychologists get a convenient workspace. The private content of sessions and sensitive client data isn't shown to management without the appropriate permissions and access policies.

When there are many psychologists, manual management stops working

A psychological company or clinic can have 10, 30, or 100 specialists. Each has their own clients, schedule, sessions, statuses, reschedules, no-shows, notes, and way of working. When all of this lives in Excel, messengers, calendars, and manual reports, management loses a clear picture, and psychologists waste time organizing their work instead of focusing on clients.

01

Real workload isn't visible

Someone is overloaded, someone has free slots – but it's hard to see this in time.

02

Sessions are counted manually

Session counts, cancellations, no-shows, and psychologist activity have to be pulled together from different sources.

03

Psychologists work across scattered tools

Notes in one place, calendar in another, homework in chats, questionnaires in separate files.

04

Mood over the week

What happened between sessions?

MonTueWedThuFriSatSun

Performance is hard to evaluate

Management sees that sessions happened, but not always the dynamics of the work with clients.

05

Onboarding psychologists is chaotic

New specialists are added via emails, spreadsheets, or manual instructions.

06

There's no single operational picture

The manager sees fragments, psychologists work in different processes, and the company has no unified space.

Scarb Space Company brings the management of your psychologist team into one system

In Scarb Space Company, management can onboard psychologists, manage roles, see company-wide analytics, open each specialist's profile, and analyze sessions, workload, active clients, and performance. Psychologists work in their own Scarb Space: managing clients, notes, sessions, tasks, questionnaires, and AI preparation.

See how your team of psychologists actually works

Scarb Space Company shows more than a list of specialists – it's a live operational picture: how many sessions are held, how workload is distributed, who's active, where there's spare capacity, and how performance is changing.

Management gets transparent analytics across the whole company and can quickly see whether there are enough psychologists, who's overloaded, which days are busiest, how session counts are changing, and where support or client redistribution is needed. Psychologists don't become "objects of control" – the system helps see workload and support specialists based on facts.

Period
Team
Psychologist
Specialization

Sessions in 7 days

1,248

Shows the company's activity trend

Average sessions per week

178

Helps see the typical daily workload

Active psychologists

22%

How many specialists are actually working

Active clients

1036

Clients with contact or sessions in the period

Average sessions by day of week

7 days30 days
605030100
Jun 15
Jun 16
Jun 17
Sessions: 45Jun 18
Jun 19
Jun 20
Jun 21

Top 3 psychologists by session count

  • Maria Shevchenko
  • Viktoriia Savchuk
  • Yuliia Tkachenko

Average sessions by day of week

200150100500
MonTueWedThuFriSatSun

Peak workload days

MonTueWedThuFriSatSun

Highest workload:

Wednesday, Thursday, Friday

Performance

68%

An aggregated indicator of client dynamics, when there's enough data

Data is aggregated. The private content of sessions isn't shown

Add psychologists without complicated setup

The psychologist generates a code in their own Scarb Space. The manager enters the code in the company admin panel – and the specialist appears in the list

What your psychologists get

Scarb Space Company gives management operational analytics, and psychologists their own workspace for daily practice

All clients
Access granted by client

Tetiana Bondar

Connected

Online50 min ago

  • Self-esteem
  • Relationships

Next session

June 24 (Wed), 4:00 PM

Mood analytics

30 days
Mood analytics

Time: 11:00

Mood: Anxious

Jun 15Jun 16Jun 17Jun 18Jun 19Jun 20Jun 21

State distribution

30 days
  • Stable state67%
  • Increased anxiety33%
  • Signs of depression12%
  • Unstable state20%

Diary insights

Analysis of entries from the last 30 days (28 entries)

  • overload (18)
  • anxiety (15)
  • fatigue (12)
  • calm (9)
  • focus (8)
  • hope (7)
  • relaxation (6)
  • irritation (11)

Completed exercises

High effectiveness

5 of 7

Completed

Works best:

Breathing practice

Quick AI overview of the last 7 days of activity

Manage manager access transparently

In Scarb Space Company you can add managers, assign roles, revoke access, and see the action history. This matters for companies where several people work with analytics: an owner, an operations manager, a head of therapy, or a team lead

  • Owner / Admin

    Full access: managing managers, linking psychologists, viewing analytics, revoking access.

  • Manager

    Access to analytics and linking psychologists within the allowed role.

Manager access management table in Scarb Space Company

Your whole team of psychologists – in one list

Management sees every linked psychologist, their status, activity, session count, workload, active clients, and basic performance metrics. This helps them support psychologists based on facts and distribute resources better instead of micromanaging people

  • Olena Koval

    CBT, anxiety disorders

    Active
    ActivityToday, 10:24

    28

    Sessions per period

    18

    Active clients

    42

    Total clients

    78%

    Workload

  • Ivan Petrenko

    Psychoanalytic therapy

    Active
    ActivityToday, 10:24

    24

    Sessions per period

    16

    Active clients

    37

    Total clients

    65%

    Workload

  • Mariia Ivanenko

    Trauma therapy

    Active
    ActivityToday, 10:24

    22

    Sessions per period

    10

    Active clients

    31

    Total clients

    60%

    Workload

Evaluate performance carefully and transparently

Scarb Space Company doesn't reduce a psychologist's work quality to a single "rating." The system shows aggregated dynamics, data coverage, and an explanation of what data a conclusion is based on

Dynamics

Overall dynamics for the selected period

Data coverage

How many clients and how much data are accounted for

Reliability

How sufficient the data is for a conclusion

Explanation

How exactly the indicator is calculated

Limitations

When there isn't enough data, the system honestly shows "not enough data" instead of making an incorrect conclusion

Stable positive trend

Performance v1

62%

Coverage:
18 clients with sufficient data
Data sufficiency:
Medium
Method:
Mood analytics + before/after questionnaires

This isn't a medical conclusion. If there isn't enough data, the system shows "not enough data" instead of an incorrect conclusion.

Management sees operational analytics, not the private content of sessions

Scarb Space Company is built to manage a team of psychologists, not to interfere with the therapeutic process

Management sees

  • Session count;
  • Session statuses;
  • Psychologist workload;
  • Specialist activity;
  • Aggregated performance;
  • Number of active clients;
  • Operational trends;
  • Manager audit log.

Management doesn't see

  • The psychologist's private notes;
  • Session content;
  • Private messages;
  • Clients' personal data without necessity;
  • Sensitive context of the work;
  • Client data without consent;
  • AI conclusions about a specific client, unless allowed by the access policy.

See each psychologist's workload and trends

In a psychologist's profile, management sees the key operational metrics: sessions, active clients, total clients, an activity chart, workload, and performance. This helps them see who needs support, where there's overload, and how to distribute work better

Psychologists / Anna Koval

Anna Koval

Active

Clinical psychologist, CBT

Sessions in 7 days

1,248

Shows the company's activity trend

Average sessions per week

178

Helps see the typical daily workload

Active clients

1036

Clients with contact or sessions in the period

Workload

74%

Optimal workload

Average sessions by day of week

Average sessions by day of week
MonTueWedThuFriSatSun

Average sessions by day of week

605030100
Jun 15
Jun 16
Jun 17
Sessions: 45Jun 18
Jun 19
Jun 20
Jun 21

Active clients

Clients with contact or a session in the selected period

Workload

Workload 74%

Recommended range: 60-80%

Performance v1

Aggregated dynamics of improvement / stability / decline based on available data.

62% improvement

80% Stability

For organizations working with teams of psychologists

Employees use the app because they receive personal support: check-ins, exercises, a diary, Milo, microlearning, and a personalized path. HR receives anonymized analytics that helps identify trends, risks, and the effectiveness of decisions.

Psychological companies

Psychological companies

For companies that provide psychological services to individuals or businesses and want to manage their team of specialists systematically.

Clinics

Clinics

For clinics where it matters to see sessions, workload, activity, and process quality – and psychologists need a single workspace.

EAP / wellbeing providers

EAP / wellbeing providers

For providers who sell corporate psychological support and want to transparently manage psychologists and the service.

Veteran hubs

Veteran hubs

For organizations working with veterans, veterans' families, and support teams.

Companies with in-house psychologists

Companies with in-house psychologists

For businesses that have their own psychologists and want to give them a convenient tool, and management a clear operational picture.

Partner networks of psychologists

Partner networks of psychologists

For networks of specialists who want to scale their work without manual management.

You can start with just one team of psychologists

Not just another spreadsheet. An operating system for your entire psychological team

ScarbSCARBExcelMessengersGoogle CalendarManual reportsSeparate psychologist workspaces without Company Admin
Managing psychologists and teamsIncludedNot includedNot includedNot includedNot includedNot included
Roles and access levelsIncludedNot includedNot includedNot includedNot includedNot included
Linking psychologists via codeIncludedNot includedNot includedNot includedNot includedNot included
Sessions and schedulingIncludedIncludedIncludedNot includedNot includedIncluded
Workload analyticsIncludedNot includedNot includedNot includedNot includedNot included
Psychologist profilesIncludedNot includedNot includedNot includedNot includedNot included
Audit log and activity historyIncludedNot includedNot includedNot includedNot includedIncluded
A single psychologist workspaceIncludedNot includedNot includedNot includedNot includedNot included
Overall company-wide pictureIncludedNot includedNot includedNot includedNot includedNot included

Questions and answers

No. Scarb Space Company is built so that management sees operational analytics, not the private content of client work.

See how Scarb Space Company can work in your organization

We'll show you the company dashboard, linking psychologists with a code, a specialist profile, session analytics, manager roles, the audit log, and Scarb Space for the psychologists on your team.

Less manual management for the team. More convenience for your psychologists.

You can start with one team of psychologists or a small pilot.